Indian Council Of Chemists

A. Composition :

The following shall be the composition of the Executive Committee :
1. President
2. Vice-President (ten)-At least one from each of the six zones.
3. Secretary
4. Zonal Secretaries (six)-One from each zone.
Central Zone-U.P,M.P., Chattisgarh, Uttranchal.
North zone- J&K, H.P., Delhi, Haryana, Punjab, Chandigarh.
South Zone- Karnataka, Kerela, Andra Pradesh, Tamil Nadu
East Zone- Bihar, W.Bengal, Assam
West Zone- Rajasthan, Maharashtra, Gujrat, Goa.
5. Treasurer
6. Joint Secretaries (two)
7. Executive members (Fifteen).

B. Term :

The term of the Executive Committee shall be three years.

C. Ex-Officio Members :

Immediate Past President and Immediate Past Secretary shall Ex-Officio member of the Executive Committee.

D. The First Executive Committee:

Immediate past Executive Committee shall be nominated by the first President elected
the time of the first general body meeting. The subsequent elections of the Executive
Committee shall be according to article-X (E).

E. Election of the Executive Committee :

(i) The Executive Committee shall nominate an Election Officer by the fellows and life
members of the Council after every three years.
(ii) The President of the Council shall nominate an Election Officer who will conduct the election in a manner described below. The Officer shall be nominated atlest one year before the election.
(iii) The Seceratry shall issue a notice of election four months before the date of election to all the fellows and invite nominations for different posts as given in Article-X (A). The nominations shall be sent to the Election Officer duly proposed and seconded along with no objection of the candidate by registered post, two months before the date of electiom.
(iv) The postal ballot shall be issued by the Election Officer at least a month before the date of election enmarking the last date for the receipt of the ballot.

F. Regular Meetings :

The Executive Committee shall meet at least twice a year.
(i) Special Meeting:
On a written request with a specific agenda from at least ten (10) members of the Executive
Committee, the Secretary shall convene a special meeting of the Executive within forty five
(45) days of the receipt of such notice.

(ii) Notice for the Meeting :
The Secretary shall inform all the members of the Executive the date, time and venue of the
meeting after fixing it in consultation with the President at least fifteen days before the said
meeting of the Executive Committee.

(iii) Quorum:
Ten members of the Executive shall constitute a quorum for any meeting of the Executive.

G. Filling of Vacancies :

Any vacancy created due to death, resignation or termination of any member or office
bearer of the Executive of council shall be filled by the Executive from amongst the members of the
Council.

H. Duties of the Executive Committee :

i. All powers of management of the affairs of the Council including appointments, removal and fixation of the remuneration shall vest in the Executive Committee.
ii. The Executive Committee will be entitled to delegate any of its powers to such person or persons as it consider proper and necessary.
iii. To rent, let, purchase, lease or otherwise acquire for the use of the Council a suitable building or buildings to fit and furnish the same or make arrangements for the building or buildings being properly fitted and furnished on such terms as the Executive Committee may think fit, provided that no lease shall be given or taken for a period exceeding six years.
iv. To manage, conduct and carry on the building or buildings from time to time, purchased, leased or otherwise acquired.
v. To invest the money of the Council not immediately required in such securities as may be cited from time to time by the Executive Committee.
vi. To receive aid from other society, association, public body, Government authority or organization or individual in India or abroad for the purpose of the Council.
vii. To subscribe to any other society with the view to obtaining any advantage or benefits of the Council.
viii. To pay out of the fund of the Council, the costs, charges and expenses preliminary and incidental to the formation, establishment and registration of the Council.
ix. To ensure that any income and property of the Council whenever derived shall be used solely for the promotion of the objects of the Council.
x. To see that all properties movable or immovable, belonging to the Council, if not vested in Trustees, shall be deemed to be vested in the Executive Committee of the Council but shall for all purposes, be referred to as the property of the Council.
xi. To ensure that when the Council accepts a gift of any kind from any person of specific purpose, it shall not use the gift or any part thereof for any other purpose without the written consent of the donor or if the donor is dead without the written consent of the Registrar.
xii. To appoint an auditor every year to audit the accounts of the Council.

I. Duties of the office-bearers :

(i) President :
i. To preside over ordinary, executive, annual or any other meeting of the Council.
ii. To appoint any employee of the Council in temporary or permanent capacity in consultation with the Secretary.
iii. To appoint Chairman, Sub-Committee or Convener for the execution of the decisions of the Executive Committee or for promoting the aims and objects of the Council as may be deemed necessary from time to time.
iv. To be responsible for the income and expenditure of the Council and to supervise the same.

(ii) Vice-President :
i. To perform and act for all the duties of the President in his absence.
ii. To help the President in the working of the Council
iii. One of the Vice-Presidents to be nominated by the President shall perform the duties of the President in his absence.

(iii) Secretary :
i. The Secretary shall give notice of all regular and special meetings and shall keep a permanent record of the minutes of all meetings. He shall be the custodian of all official records of the Council. He shall maintain a register of members showing therein the name and address of each member, the date on which the member has been admitted and in case a member ceases to be a member due to resignation, death, or any other cause, the date on which he ceases to be a member.
ii. To execute the decisions of the Executive Committee.

(iv) Zonal Secretaries :
The Zonal Secretaries shall assist the Secretary be performing the duties assigned to them by the Secretary.

(v) Treasurer :
i. The Treasurer shall keep the books of the Council, disburse funds at the directions of the President and/or Secretary and shall report, in details at the annual conference and at such other time as directed by the Executive Committee, on the financial condition of the Council.

ii. He shall assist the Secretary in the maintenance of the Council membership register.
iii. He shall keep a clear and correct account of all income and expenditure of the Council and shall get the annual accounts audited by the auditor of the Council.
iv. He shall keep under safe custody all deeds, documents and other valuables of the Council.